Post: Accounts and Payroll Administrator

Reports to: Finance Director

Based: Clareview Nursing Home, 105 Doagh Road, Ballyclare, BT39 9ES

Hours:  30 hours per week

Rate of pay: competitive rate depending on experience

Job Purpose

You will provide an efficient and confidential; administration service for the nursing home.


Key Objectives

  • Ensure that resident billing is completed accurately and payments are received
  • Ensure that the monthly payroll is run on the 24th of each month and all employees are paid
  • Provide administrative support to the Nurse Manager including the creation and maintenance of both staff and resident files.


  • Create resident packs and ensure the next of kin received this on the residents arrival
  • Ensure a photo is taken and uploaded of the resident for EpicCare, their kardex and their bedroom door is required


  • Prepare resident agreements for new residents
  • Prepare and process resident invoices to be sent out on the 1st of each month
  • Monitor any outstanding bills and liaise with the Finance Director regarding bad debts
  • Ensure orders received from suppliers are received and correct
  • Support the centralised sales, purchase ledger, finance and payroll input systems
  • Support the nurse manager or activity therapist on the recording and management of residents personal monies
  • Carry out a monthly cheque, banking and cash book analysis
  • Carry out any other financial tasks required to support the home


  • Provide a friendly, welcoming and professional support service for residents and visitors
  • Support meetings, ensuring they run smoothly and preparing agendas and minutes
  • Deal with any queries efficiently
  • Develop and maintain good filing systems
  • Deal with post/mail, scanning, stationary, photocopying and any other office tasks
  • Produce reports and statistics when required
  • Answer and follow up on any queries regarding the nursing home
  • Liaise with relatives
  • Keep accurate records
  • Provide efficient administrative support to the home manager

* This job description is not meant to be definitive nor restrictive and will be modified to meet changing needs of the business. At times you may be required to carry out a task not listed above.


Essential Criteria

  • Minimum of C grade English and Maths GCSE or equivalent
  • Experience operating Sage 50 Payroll and Sage 50 Accounts
  • Experience running payroll
  • Strong skills in full MS office suite
  • Experience of book keeping and sales and purchase ledgers
  • Able to work independently and as part of time
  • Experience handling data, numbers and producing reports with excellent attention to detail
  • Excellent verbal and written communication skills
  • Positive and flexible attitude
  • Experience of planning and organising, meeting deadlines within the workplace
  • Understanding of and commitment to equality of opportunity


Desirable Criteria

  • Experience of administration work in a health care setting
  • Knowledge of the main issues facing older people